Treasurer

Overall Purpose

To ensure on behalf of the Board that Plateful Cafe’s assets are properly managed, only used for approved purposes, and applied as effectively as possible.

Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice and with previous Treasurer experience.

Main Responsibilities

• Share the responsibility of reporting the financial position (balance sheet, cash flow, fundraising performance etc).
• Oversee the production of necessary financial reports/returns, accounts and audits and the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
• Τo ensure that proper accounts and records are kept and that Plateful Cafe meets its legal obligations in respect of its financial affairs and financial reporting
• Τo ensure that Plateful Cafe’s financial resources are spent in line with good governance and legal and regulatory requirements
• Τo be instrumental in the development and implementation of Plateful Cafe’s financial policies
• To supervise and assist Finance assistants

Main Tasks

• Liaising with the appropriate member(s) of volunteers responsible for Plateful Cafe’s financial activities and financial record-keeping
• Make members aware of their financial obligations and take a lead in interpreting financial data to them.
• Μonitoring that financial systems and controls are in place and adhered to
• Assist the fundraising team and team with Funding applications with the finance questions
• Assist with preparing budgets and other financial information for funding bids
• Assist volunteers with the preparation of financial reports for funder
• Αcting as a financial spokesperson for Plateful Cafe as appropriate
• Ensure proper records are kept and that effective financial procedures and controls are in place, ie: Cheque signatories; Purchasing limits; Purchasing systems; Petty cash/ float; Others as appropriate
• Appraising the financial viability of plans, proposals and feasibility studies.
• Lead on appointing and liaising with auditors/an independent examiner
• Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
• Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.

Please note this list is not exhaustive, there would be ad-hoc activities finance related that the Treasurer would be involved with as well.

Qualities

• Knowledge and experience of current and fundraising finance practice relevant to charities voluntary and community organisations.
• Previous experience in a voluntary organisation in the finance team or Treasurer
• Knowledge of bookkeeping and financial management for at least 1 year
• Preferably prior knowledge of FreeAgent or a cloud based accounting system
• Diploma/ Higher Education degree in Finance, Accounting or related
• Managing a team remotely in the past is preferred
• Good financial analysis skills
• Ability to communicate clearly